Data Protecion
Information on the processing of data
Controller
The Controller responsible for the processing of the personal data according to Art 4 No 7 GDPR is the society.
International Wrist Arthroscopy Society
Spisergasse 9a
9004 St. Gallen - Switzerland
Email: secretary@wristarthroscopy.eu
Personal Data
IWAS processes the following categories of personal data of society members
- membership number
- full name
- addresses
- telephone
- email addresse
- date of beginning and end of membership
- activities within the society, in particular participation in events, membership in committees, working groups,
Purpose
IWAS processes personal data for the following purposes
- membership administration
- membership register
- record of membership fees
- correspondence with members, in particular by automatically generated and stored text documents on society issues
- advertising, organisation and realization of and participation in analogue and digital web-based scientific events (congresses, symposia, courses)
- advertising, organisation and realization of and participation in analogue and digital web-based training sessions
- advertising, grants, prices and awards
Legal Basis
The legal basis for the data processing are:
IWAS primarily processes data on the basis of the legal relationship resulting from the membership with the society or for steps prior to the acceptance as member of the society upon request of the data subject in accordance with Art 6 No 1 lit b) GDPR.
If and in as far as the disclosure and transfer of personal data to third parties is not based on the performance of contractual obligations or for steps prior to entering into a contract it is based on the data subject’s consent in accordance with Art 6 No 1 lit a) GDPR. The processing of personal data for the recruitment of society members as well as the advertising of society events and other services offered by the society to third parties not member of the society is based on the legitimate interest of the controller in accordance with Art 6 No 1 lit f) GDPR. The legitimate interest of the controller in these cases is the increase of the number of society members as well as the promotion of the purpose of the society by extending the circle of addressees for the services offered by the controller in pursuit of the society’s purpose. The notification of persona data of officers of the society to the relevant authorities governing associations is based on the legal obligations to be met by the society in accordance with Art 6 No 1 lit c) GDPR.
Categories of Recipients
IWAS only discloses personal data if such disclosure is based in legal obligations or if the disclosure is required for the performance of a contract or for steps to be taken prior to entering into a contract or if the data subject has given the consent or in the event that the disclosure is necessary for the purpose of the legitimate interests pursued by the controller or by a third party except where such interests are overridden by the interests of the data subject. The disclosure has to be adequate, relevant and limited to what is necessary in relation to the purposes for which they are disclosed (“data minimisation”).
The data processed by the controller may be disclosed to the following categories of recipients:
- other members of the society
- Board of the society
- payment service and credit card providers
- publishers
- event managers
- email service providers
- IT service providers
Storage Period
IWAS shall not store personal data longer than required for respective purpose of processing. IWAS shall store personal data for the duration of contractual relations, in particular for the time of membership with the society.
Sources of Personal Data
Data provided by the data subject upon entering into a legal relationship (membership with the society, participation in event, opening a user account for a data basis operated by IWAS, consumption of services offered by IWAS).
In addition, IWAS may process personal data from public sources such as the world wide web in general and publications or websites of the data subject or of universities, hospitals, research institutions, doctors’ platforms, or physicians’ portals.
Automated Decision-making
IWAS does not use personal data for automated decision-making
Rights of the Data Subject
Every data subject is entitled to the rights to information, rectification, erasure, in order to exercise these rights, data subjects should contact the web support ( jf.iwas@gmail.com ).